Sworn translation of US car documents — how it works and what it costs

Vehicle documents from the USA and Canada are written in English, and each state has its own form. Sworn translation of these documents requires specialist knowledge of legal and administrative terminology. Here is what to expect and how the whole process works.

Which US documents require a sworn translation?

• Certificate of Title — mandatory for vehicle registration in Poland
• Bill of Sale — required by customs and the registration office
• Odometer Disclosure Statement — if it is a separate document
• Lien Release — if the vehicle was subject to a loan or lease
• Power of Attorney — if the seller acted through a representative

Why are US documents more complex to translate?

Each of the 50 US states has a different Certificate of Title format. Some are very detailed (e.g. California, Texas), others are concise. A sworn translator must know the specific state terminology and understand the meaning of individual fields — for example the difference between "Registered Owner" and "Legal Owner", or abbreviations like "TOD" (Transfer on Death) or "DP" (Dealer Plate).

How does the translation process work?

1. Send scans of the Certificate of Title and other documents via WhatsApp or e-mail
2. Receive a free quote and confirmation of the turnaround time
3. The sworn translator prepares the translation with official stamp and signature
4. A PDF scan of the translation is sent to you by e-mail on the same day
5. The original is sent by InPost/DHL/DPD courier, or you can collect it in person

Can I send a copy instead of the original?

Yes — a clear scan or photo of the document is sufficient for the sworn translation. You will only need the original Certificate of Title at the registration office. The sworn translator notes in the certification clause that the translation was made from a copy/scan.

How much does translation of US documents cost?

• Certificate of Title — from 60 PLN (simple state form)
• Bill of Sale — from 50 PLN
• Odometer Disclosure Statement — from 40 PLN (short document)
• Lien Release — from 50 PLN
• Full document set (Title + Bill of Sale) — usually 110–150 PLN